Privacy statement
Version 1.4, 7 October 2026
This is an English translation of our Dutch privacy statement. If the two versions differ, the Dutch version prevails.
1. Who we are
Sneljewebsiteonline (a trade name of Stolk Expertise) is the controller for the personal data processed through our website and services.
Company name: Stolk Expertise, trading as Sneljewebsiteonline
Chamber of Commerce (KvK) number: 94494703
VAT ID: NL005088116B50
Registered in: Breda, the Netherlands
Email: info@sneljewebsiteonline.nl
WhatsApp: 06 44 59 60 32
Website: sneljewebsiteonline.nl
2. What data we process
When you take out a subscription (via Stripe):
- Name
- Email address
- Payment details (processed by Stripe. We never see your full payment details)
- Chosen package
When you fill in the intake form:
- Name and company name
- Email address and phone number
- Address details (shown on your website)
- Company description, logo and photos
- Preferred domain name
When you use the contact form:
- Name and email address
- The content of your message
When you contact us by email or phone:
- Your name, email address and phone number
- The content of your email, including any attachments
- For a phone call: a record of what was discussed
When you contact us via WhatsApp:
- Your phone number and the name from your WhatsApp profile
- The content of the messages you send us and we send you
When you open a personal link (intake, follow-up questions, preview, payment link, brand book or changes):
- IP address
- Browser and operating system
- Date and time of opening
Technical data (automatic):
- IP address (anonymous, via our hosting provider)
- Browser type and operating system
- Pages visited and time of visit
3. What we use your data for
| Purpose | Legal basis |
|---|---|
| Building and delivering your website | Performance of the contract |
| Processing your subscription payment | Performance of the contract |
| Sending your personal intake link | Performance of the contract |
| Communication about your website or subscription | Performance of the contract |
| Contact via WhatsApp about your website or subscription | Performance of the contract |
| Help with our work from AI by Anthropic (Claude), including data from email, WhatsApp and the intake | Performance of the contract and legitimate interest |
| Keeping track of whether and when you open a personal link (IP address and browser) | Legitimate interest |
| Meeting legal retention obligations (invoices) | Legal obligation |
| Improving our services | Legitimate interest |
| Visitor statistics and search performance of the website (Google Analytics, configured in a privacy friendly way: no advertising features and no data sharing with Google for its own purposes) | Legitimate interest |
We never use your data to send commercial offers from third parties or for profiling.
4. How long we keep your data
| Data | Retention period |
|---|---|
| Customer data and intake form | 1 year after the subscription ends (business data that is part of our accounting records: 7 years, see below) |
| Files you upload with the intake, follow-up questions and the brand book | 6 months after your website goes live |
| Email, WhatsApp messages and call records with customers | 2 years after the subscription ends |
| Payment and invoice data, the agreement and your acceptance of the terms and conditions | 7 years (tax retention obligation) |
| Email from someone who is not a customer or business contact | 90 days after the last message |
| WhatsApp messages from someone who is not a customer or business contact | We keep the conversation. We delete it at your request |
| Data of someone who showed interest in our services but did not become a customer | 1 year after the last contact |
| Contact form messages | 1 year |
| IP address and browser when you open a personal link | 12 months |
| Visitor statistics (data in Google Analytics) | 14 months |
| Backup of our database and files | 30 days, encrypted |
| Data we delete at your request | An encrypted copy is kept for another 30 days, after which it is gone as well |
5. Third parties and processors
We only share your data with third parties where necessary to provide our services:
| Party | Purpose | Country |
|---|---|---|
| Stripe | Processing subscription payments | US (SCCs) |
| Resend | Sending form messages and email | US (SCCs) |
| Microsoft 365 | Our mailbox: receiving, sending and storing email | US (SCCs) |
| Vercel | Hosting our website | US (SCCs) |
| TransIP | Registering your domain name and hosting your email (mailboxes) | Netherlands |
| Supabase | Storage of our database: customer and intake data, email, WhatsApp messages and call records | EU (Frankfurt) |
| Meta (WhatsApp Cloud API) | Delivering WhatsApp messages between you and us | US (SCCs) |
| Anthropic (Claude) | AI that helps us with our work, including data from email, WhatsApp and the intake | US |
| Moneybird | Accounting | Netherlands |
| Google (Analytics and Search Console) | Visitor statistics and search performance of the website | US (SCCs) |
We have data processing agreements or equivalent arrangements in place with all processors except Anthropic. For Anthropic, its own terms of service and privacy policy apply, without a separate data processing agreement. Anthropic is based in the US, so data we process with Claude goes to the US. Stripe processes payment details under its own privacy policy. We never see your full payment details. Messages via WhatsApp run through Meta's WhatsApp Cloud API. Meta decrypts the messages there to deliver them to us, so they are not end-to-end encrypted between you and us. Meta processes the content of the messages, your phone number and delivery data.
6. Security
- All connections are secured with SSL/TLS
- Your personal links (intake, follow-up questions, preview, payment link, brand book and changes) use a unique code that only you receive
- Every night we make an encrypted backup of our database and files
- Access to customer data is limited to the owner of Sneljewebsiteonline
- We only work with trusted, certified hosting and payment partners
7. Your rights
Under the GDPR (AVG) you have the following rights:
- Access: you can ask which data we hold about you
- Rectification: you can have incorrect data corrected
- Erasure: you can ask us to delete your data, unless we are legally required to keep it
- Restriction: you can ask us to temporarily restrict processing
- Portability: you can request your data in a readable format
- Objection: you can object to processing based on legitimate interest
To make a request, contact us at info@sneljewebsiteonline.nl. We respond within 30 days.
If you have a complaint, you can lodge it with the Dutch Data Protection Authority, the Autoriteit Persoonsgegevens.
8. Cookies
| Cookie or storage | Purpose | Retention period |
|---|---|---|
| Session functionality | Technically required for the website | Session duration |
| taalkeuze | Remembers your language choice (Dutch or English) after you use the language switch | 1 year |
| sjwo_herkomst (session storage) | Remembers where you came from, for example a search engine or a link on another website, so we know how you found us when you send a request | Until you close the tab |
| Google Analytics (_ga) | Anonymous visitor statistics, configured in a privacy friendly way. We keep the data in Google Analytics for 14 months | Up to 2 years (the cookie itself) |
| Stripe | Fraud prevention during payment | See the Stripe privacy policy |
We do not use advertising cookies and do not show ads. Google Analytics is configured in a privacy friendly way, following the guidance of the Dutch Data Protection Authority: a data processing agreement with Google is in place, and data sharing and advertising features are switched off. Functional cookies and privacy friendly statistics do not require a cookie banner.
9. Changes
We may change this privacy statement. The most recent version is always available at sneljewebsiteonline.nl/privacy. If we make significant changes, we will inform active customers by email.
Stolk Expertise, trading as Sneljewebsiteonline
Chamber of Commerce number: 94494703, VAT ID: NL005088116B50, Breda
info@sneljewebsiteonline.nl