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Privacy statement

Version 1.4, 7 October 2026

This is an English translation of our Dutch privacy statement. If the two versions differ, the Dutch version prevails.

1. Who we are

Sneljewebsiteonline (a trade name of Stolk Expertise) is the controller for the personal data processed through our website and services.

Company name: Stolk Expertise, trading as Sneljewebsiteonline

Chamber of Commerce (KvK) number: 94494703

VAT ID: NL005088116B50

Registered in: Breda, the Netherlands

Email: info@sneljewebsiteonline.nl

WhatsApp: 06 44 59 60 32

Website: sneljewebsiteonline.nl

2. What data we process

When you take out a subscription (via Stripe):

  • Name
  • Email address
  • Payment details (processed by Stripe. We never see your full payment details)
  • Chosen package

When you fill in the intake form:

  • Name and company name
  • Email address and phone number
  • Address details (shown on your website)
  • Company description, logo and photos
  • Preferred domain name

When you use the contact form:

  • Name and email address
  • The content of your message

When you contact us by email or phone:

  • Your name, email address and phone number
  • The content of your email, including any attachments
  • For a phone call: a record of what was discussed

When you contact us via WhatsApp:

  • Your phone number and the name from your WhatsApp profile
  • The content of the messages you send us and we send you

When you open a personal link (intake, follow-up questions, preview, payment link, brand book or changes):

  • IP address
  • Browser and operating system
  • Date and time of opening

Technical data (automatic):

  • IP address (anonymous, via our hosting provider)
  • Browser type and operating system
  • Pages visited and time of visit

3. What we use your data for

PurposeLegal basis
Building and delivering your websitePerformance of the contract
Processing your subscription paymentPerformance of the contract
Sending your personal intake linkPerformance of the contract
Communication about your website or subscriptionPerformance of the contract
Contact via WhatsApp about your website or subscriptionPerformance of the contract
Help with our work from AI by Anthropic (Claude), including data from email, WhatsApp and the intakePerformance of the contract and legitimate interest
Keeping track of whether and when you open a personal link (IP address and browser)Legitimate interest
Meeting legal retention obligations (invoices)Legal obligation
Improving our servicesLegitimate interest
Visitor statistics and search performance of the website (Google Analytics, configured in a privacy friendly way: no advertising features and no data sharing with Google for its own purposes)Legitimate interest

We never use your data to send commercial offers from third parties or for profiling.

4. How long we keep your data

DataRetention period
Customer data and intake form1 year after the subscription ends (business data that is part of our accounting records: 7 years, see below)
Files you upload with the intake, follow-up questions and the brand book6 months after your website goes live
Email, WhatsApp messages and call records with customers2 years after the subscription ends
Payment and invoice data, the agreement and your acceptance of the terms and conditions7 years (tax retention obligation)
Email from someone who is not a customer or business contact90 days after the last message
WhatsApp messages from someone who is not a customer or business contactWe keep the conversation. We delete it at your request
Data of someone who showed interest in our services but did not become a customer1 year after the last contact
Contact form messages1 year
IP address and browser when you open a personal link12 months
Visitor statistics (data in Google Analytics)14 months
Backup of our database and files30 days, encrypted
Data we delete at your requestAn encrypted copy is kept for another 30 days, after which it is gone as well

5. Third parties and processors

We only share your data with third parties where necessary to provide our services:

PartyPurposeCountry
StripeProcessing subscription paymentsUS (SCCs)
ResendSending form messages and emailUS (SCCs)
Microsoft 365Our mailbox: receiving, sending and storing emailUS (SCCs)
VercelHosting our websiteUS (SCCs)
TransIPRegistering your domain name and hosting your email (mailboxes)Netherlands
SupabaseStorage of our database: customer and intake data, email, WhatsApp messages and call recordsEU (Frankfurt)
Meta (WhatsApp Cloud API)Delivering WhatsApp messages between you and usUS (SCCs)
Anthropic (Claude)AI that helps us with our work, including data from email, WhatsApp and the intakeUS
MoneybirdAccountingNetherlands
Google (Analytics and Search Console)Visitor statistics and search performance of the websiteUS (SCCs)

We have data processing agreements or equivalent arrangements in place with all processors except Anthropic. For Anthropic, its own terms of service and privacy policy apply, without a separate data processing agreement. Anthropic is based in the US, so data we process with Claude goes to the US. Stripe processes payment details under its own privacy policy. We never see your full payment details. Messages via WhatsApp run through Meta's WhatsApp Cloud API. Meta decrypts the messages there to deliver them to us, so they are not end-to-end encrypted between you and us. Meta processes the content of the messages, your phone number and delivery data.

6. Security

  • All connections are secured with SSL/TLS
  • Your personal links (intake, follow-up questions, preview, payment link, brand book and changes) use a unique code that only you receive
  • Every night we make an encrypted backup of our database and files
  • Access to customer data is limited to the owner of Sneljewebsiteonline
  • We only work with trusted, certified hosting and payment partners

7. Your rights

Under the GDPR (AVG) you have the following rights:

  • Access: you can ask which data we hold about you
  • Rectification: you can have incorrect data corrected
  • Erasure: you can ask us to delete your data, unless we are legally required to keep it
  • Restriction: you can ask us to temporarily restrict processing
  • Portability: you can request your data in a readable format
  • Objection: you can object to processing based on legitimate interest

To make a request, contact us at info@sneljewebsiteonline.nl. We respond within 30 days.

If you have a complaint, you can lodge it with the Dutch Data Protection Authority, the Autoriteit Persoonsgegevens.

8. Cookies

Cookie or storagePurposeRetention period
Session functionalityTechnically required for the websiteSession duration
taalkeuzeRemembers your language choice (Dutch or English) after you use the language switch1 year
sjwo_herkomst (session storage)Remembers where you came from, for example a search engine or a link on another website, so we know how you found us when you send a requestUntil you close the tab
Google Analytics (_ga)Anonymous visitor statistics, configured in a privacy friendly way. We keep the data in Google Analytics for 14 monthsUp to 2 years (the cookie itself)
StripeFraud prevention during paymentSee the Stripe privacy policy

We do not use advertising cookies and do not show ads. Google Analytics is configured in a privacy friendly way, following the guidance of the Dutch Data Protection Authority: a data processing agreement with Google is in place, and data sharing and advertising features are switched off. Functional cookies and privacy friendly statistics do not require a cookie banner.

9. Changes

We may change this privacy statement. The most recent version is always available at sneljewebsiteonline.nl/privacy. If we make significant changes, we will inform active customers by email.

Stolk Expertise, trading as Sneljewebsiteonline

Chamber of Commerce number: 94494703, VAT ID: NL005088116B50, Breda

info@sneljewebsiteonline.nl